Engagement Party Checklist

So, you’ve finally made the lifelong commitment to wed your loved one. Congratulations are in order, and the next step is planning an engagement party. The engagement party checklist should guide you in creating a statement-making engagement party.

This article is your all-in-one guide to an engagement party checklist. Let’s review how to convey the message of bliss in an impressive engagement party.

What Is an Engagement Party Checklist?

An engagement party is the first celebration in the series of parties leading up to the wedding. Engagement parties provide occasions for the future bride and groom’s families to know each other. An engagement party checklist is a sheet containing all the essentials necessary for planning and executing an engagement party. You can curate the list yourself from scratch or use templates to guide you in drafting. Whichever approach you take, the engagement party checklist will be your guide in party planning.

The Ultimate Engagement Party Checklist

An engagement party is usually less complicated than a wedding. But even so, there are pitfalls couples fall into that result in a different party than the one they had in mind. But do not fret. We have prepared our steps, tips, and tricks to help you develop the ultimate engagement party checklist.

1. Pick A Venue

Decide who’s hosting and where. It is easier to set an ideal date when you have the venue in mind. A friend’s house or a resort are some places you can consider. The venue should be large enough to accommodate the number of guests you intend to invite. Some venues have ready-set themes. If you intend to set a theme, ensure you contact the management.

2. Set the Date

The date and venue picking go hand in hand. Some venues require you to book earlier. Liaise with the bridal and groom’s party to determine the ideal date that is convenient for everyone attending.

3. Make a Guest List

An engagement party is smaller than a wedding; therefore, it will have lesser guests. Ideally, the guest list should contain the family members of the bride and groom and close friends. Consider the availability of the guests for the date you pick for the party. The guest list is an estimate; you need to factor this into your budget.

4. Set a Budget

Your engagement party should be something small and budget-friendly. Remember you still have a wedding to fund. Do not go overboard spending on unnecessary stuff, such as a fully decorated venue, although it doesn’t hurt to add pomp and class to your party.

5. Choose the Activities for The Party

The party’s activities are your chance to tap into your creativity. Choose engaging activities and plan them in chronological order. The initial activities should introduce the sides of the family and friends. You can propose a toast to conclude the party.

6. Choose a Caterer

Food is an integral part of any party; you will need to wow your guests with delicious entrees. Pick a caterer who will handle everything from table setting to clearing the utensils after the party. It may be wise to prepare non-allergenic foods since some attendees may have allergic reactions to certain foods.

7. Send Out Invitations

There is no hard and fast rule regarding when you should send invitations. However, you should send your invitation a month or two earlier to confirm the attendees. But with internet-based invitations, you can send them even two weeks before the party.


What is done at an engagement party?

An engagement party is usually a casual affair for meet and greet, dining, and ultimately announcing your engagement to family and friends. Different activities can take center stage, such as the typical speeches, or you can spruce it up with a bride and groom trivia. Remember to tell the proposal story and toast to a successful marriage.

Who throws the bride an engagement party?

The bride’s parents, family, or the groom, can throw the engagement party. Even the bride and her friends can throw a surprise engagement party. There is no set-in-stone rule as to who should throw the engagement party.

Who traditionally pays for the engagement party?

The future bride’s family traditionally throws and pays for the engagement party. However, you can choose to cost share or have both a groom-hosted and a bride-hosted engagement party.

How long should an engagement party last?

An engagement party is usually a casual affair that lasts less than a day. Most couples prefer engagement parties at night where schedules are flexible and everyone invited can attend. The activities at the party will determine how long the event will take.

Do you have a cake at an engagement party?

A cake is an innate aspect of any celebration. Nothing goes better than cake cutting and toasting at an engagement party. The cake quality also serves as a preamble to who you will hire as your cake expert for your upcoming wedding.

Final Thoughts

Engagement parties are celebratory moments; you need to convey the bliss through hype or a toned-down party. The engagement party checklist breaks down tasks into manageable steps that you can follow to prepare a memorable engagement party. Use our checklist tips to customize your engagement party check and throw an engagement party that’s one for the picture books.